Building KU's Teaching and Learning Community

Privacy of Student Information

professor working with studentsAcademic, financial and non-directory information about students is confidential and protected by the Family Educational Rights and Privacy Act (FERPA). FERPA is also known as the Buckley Amendment. Academic information about students cannot be released to another person, including parents or guardians, without students’ written authorization. If a student wishes to authorize release of information, he or she can fill out a release form available on KU’s FERPA page.

For suggestions on handling student records and information see KU’s Privacy Office.

Privacy do’s and don’ts

DO:

  • Do return tests and papers individually.
  • Do use Blackboard to post grades or truly anonymous identifiers, randomly assigned.
  • Do get a written release to use a student’s paper or photo when it’s identifiable.
  • Do use a secure server to store all student information.
  • Do train all instructional staff, including GTAs/GRAs, in allowable and appropriate handling of student records.
  • Do consult the Privacy Office, Office of General Counsel, or University Registrar if you have student records questions.

DON’T:

  • Don’t tell a parent or spouse of a student any information—the student controls his/her record.
  • Don’t return tests or papers in a stack or box; names and grades aren’t public information.
  • Don’t post grades on a door or Web site with name, SSN or KUID number.
  • Don’t post class photos, with or without names, since they contain personally identifiable information; get a signed release first.
  • Don’t post a class roster or share it with anyone outside of the class.
  • Don’t use excerpts from a student exam or paper that can link it to a student; e.g., name, KUID, SSN, student in a small class, etc.

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